MUTUALLY BENEFICIAL AGREEMENT TERMS & CONDITIONS
Dear Vendor, Supplier or Model
How exciting to be working with you on the upcoming styled shoot!
Styled shoots are a fantastic way to connect and work with quality and talented vendors, making new friends and having fun creating something amazing. Styled shoots can be beneficial in many areas, such as drawing in new customers, high quality images for a new product or just trying something different.
This page covers the terms for working with me on a styled shoot. Please view the terms carefully and completely.
If you request to have these terms in a pdf form, please let me know.
Once you have viewed the terms, please be sure to fill out and submit your details on the form at the bottom of this page. This will help me organize all vendor information to be credited properly when I post, share and publish the images.
I look forward to working with you soon and collaborate on some great content together!
If you have any questions please let me know.
Here are my details in the event you need to reach me directly. I am sure we have found a method to regularly communicate, however it never hurts to have alternatives. I will be able to capture your details from the form at the end of the page.
Please don't hesitate reach out!
MY AGREEMENT WITH YOU
Beyond The Pond Photography, is the official photographer of the styled shoot and our agreement with you is as follows:
1. As the official photographers we are the sole owners of the copyright of the images. As part of the styled shoot mutual beneficiary agreement, I agree to give you, free of charge, the copyright rights licence to use images for the purpose of your personal marketing, which includes your social media, personal blogs, and/or printed materials such as brochures and leaflets. This licence is non-transferable, meaning that third parties wishing to use the photographs will have to be directed to me via emailing firstname.lastname@example.org and it does not cover the sale of photographs for profit in any way, shape or form.
2. I will work to showcase your particular contribution to the shoot in the best way I can, so please do let me know if there are any requests and I will do my best to incorporate them in the shoot in one way or another. Feel free to send shot lists over to me, or to whoever is the organiser of the shoot (if not us), for them to pass over to me on your behalf.
3. I will post select images on our Instagram page. i agree that ALL images used will include your name, expertise and handle in the caption. I also agree that any image which showcases your particular expertise will have you tagged in the image as well.
YOUR AGREEMENT WITH ME
As a participating supplier/vendor to the styled shoot, you agree to the following:
1. To supply your services and/or material to the shoot free of charge, just like I do with you. If exceptions are to be made, this will be discussed.
2. To use only the supplied official images given to you by the official photographer (me), with the exception of creating Instagram Stories, in which case you can use your own video footage of behind the scenes but must TAG all participating suppliers of the shoot.
3. You can freely use any official images given to you by me the official photographer for your own marketing purpose, be it online or in print, subject to the photographer being fully credited. I will send you all the relevant credit information along with the final images for you to use. If there are any particular size rations, or formats, please let me know and I will do our best to accommodate this for you.
4. A list of suppliers names and Instagram handles will be supplied to you after the shoot when I deliver the official images. You agree that any image used will include the full list of suppliers/vendors and their Instagram handle in the comment section. You also agree that any image should have the photographer, stylist and any relevant vendor/supplier that is featured within the image TAGGED in the image itself on Instagram. In this way, we will build a great network and help each other promote one another successfully on social media and we will all benefit.
6. By participating in the styled shoot, you agree to supply your services free of charge for the benefit of this mutually beneficial styled shoot and agree to the terms associated to this styled shoot as outlined above (exceptions to be discussed).
I am really looking forward to be working with you soon.
So that I can make sure to have everything ready for the shoot and so that I can deliver promptly and credit the outcome of the style shoot correctly, I kindly ask you to fill and submit the form below.
This form is strictly for my benefit and use, so rest assured that I will not disclose any of this information to third parties.
Thank you in advance.
Once again, thank you for being part of this styled shoot. I am really excited to shoot it and to be working with you.
I am at your full disposal for any question you may have, so please feel free to call me or text at 570-718-8421 or email me on email@example.com anytime you like… even if it’s just for a quick hello 🙂
See you soon!